On behalf of the organising committee, we are delighted to invite your organisation to support the VAHRC 2017 Conference.

You are invited to participate in the Victorian Allied Health Research Conference as a sponsor and/or exhibitor.

This one day event will unite over 350 allied health professionals from Victoria and around Australia.

Support of the conference will provide your organisation with a number of key benefits.

  • Exposure to a qualified, relevant and influential audience before, during and after the event.
  • Opportunity for networking during the conference to meet with key decision-makers and practitioners.
  • Option for a trade exhibition giving your organisation an opportunity to present your products and services.
  • Insight into upcoming priority and future directions for allied health.
  • Build your reputation and be recognised for supporting allied health professionals.

Your participation and support of the conference is greatly valued and we thank you for your consideration.

2017 VAHRC Conference Organising Committee 

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Packages Available

  • Platinum Sponsor: $8,000
  • Gold Sponsor: $5,000
  • Silver Sponsor: $2,500
  • Coffee Cup Sponsor: $4,000
  • Name Badge Sponsor: $3,000
  • Satchel Sponsor: $2,000
  • Program Sponsor: $2,000
  • Conference Website: $1,500
  • Satchel Insert: $800

One Day Trade Display: $1,000

All prices are inclusive of GST.

Scroll down for more detail regarding inclusions and availability of each package.

sponsorship-button

SPONSORSHIP PACKAGES

Sponsorship Opportunities

A variety of sponsorship packages are being offered. We also invite any new proposals you may wish to put forward; the Committee is happy to negotiate a package that will be of maximum benefit to your organisation and the meeting.

Please contact Liz Hafner (liz@conferencedesign.com.au) at Conference Design Pty Ltd to discuss sponsorship and exhibition opportunities.

Please click on the packages below to see the inclusions.

All costs are in Australian Dollars and include GST.

platinum-sponsor

Platinum Sponsor $8,000

  • Acknowledgment as a Platinum Sponsor in all advertising including print, web and e-flashes
  • Acknowledgment in the conference opening and closing sessions
  • Four (4) full conference registrations
  • Trade display at the conference
  • One PowerPoint Slide Advert to be included among the plenary holding slides
  • One satchel insert (printed flyer/brochure), provided by the sponsor
  • Two pull-up banners displayed at the conference.  One on the plenary stage, one in the catering area.  Sponsors to provide pull up banners.
  • Logo, preferred hyperlink and 200 word company profile displayed on the conference website
exhibition_space_included
Gold

Gold Sponsor $5,000

  • Acknowledgment as a Gold Sponsor in all advertising including print, web and e-flashes
  • Acknowledgment in the conference opening and closing sessions
  • Three (3) full conference registrations
  • Trade display at the conference
  • Single PowerPoint Slide Advert to be included in the plenary holding slides
  • One satchel insert (printed flyer/brochure), provided by the sponsor
  • Two pull-up banners displayed at the conference.  One on the plenary stage, one in the catering area.  Sponsors to provide pull up banners.
  • Logo, preferred hyperlink and 200 word company profile displayed on the conference website
exhibition_space_included
logo-vahpa-300x300
silver

Silver Sponsor $2,500

  • Acknowledgment as a Silver Sponsor in all advertising including print, web and e-flashes
  • Acknowledgment in the conference opening and closing sessions
  • Two (2) full conference registrations
  • Trade display at the conference
  • Single PowerPoint Slide Advert to be included in the plenary holding slides
  • One satchel insert (printed flyer/brochure), provided by the sponsor
  • One pull-up banner displayed in the catering area.  Sponsors to provide pull up banners.
  • Logo, preferred hyperlink and 200 word company profile displayed on the conference website
exhibition_space_included
Logo - Hesta 300x200
name-badge

Name Badge Sponsor $3,000

1 Available
Each delegate will be issued a name badge printed with your logo.  Your logo will be visible on every delegate at the conference and be seen whenever a delegate looks at a name badge.

  • Acknowledgment as a Name Badge Sponsor in all advertising including print, web and e-flashes
  • Company logo printed on the name badges
  • Logo, preferred hyperlink and 200 word company profile displayed on the conference website
coffee-cup

Coffee Cup Sponsor $4,000

1 Available
Each delegate will be issued a coffee cup printed with your logo with the delegate satchel.  Melbourne is the coffee capital of Australia, so your logo and brand is sure to get great exposure, during and after the conference.

  • Acknowledgment as a Coffee Cup Sponsor in all advertising including print, web and e-flashes
  • Company logo printed on the coffee cups
  • Logo, preferred hyperlink and 200 word company profile displayed on the conference website
satchel

Satchel Sponsor $2,000

1 Available
Each delegate will receive a satchel printed with your logo.  Your logo will be visible on every delegate at the conference and beyond an be seen whenever a delegate looks at a satchel.

  • Acknowledgment as a Satchel Sponsor in all advertising including print, web and e-flashes
  • Company logo printed on the satchels
  • Logo, preferred hyperlink and 200 word company profile displayed on the conference website
  • Satchel insert
aapm-pocket-program

Program Sponsor $2,000

1 Available

  • Acknowledgment as a Program Sponsor in all advertising including print, web and e-flashes
  • Logo printed on each page of the Conference Program which all delegates receive upon registration
  • Logo, preferred hyperlink and 200 word company profile displayed on the conference website
aapm-website

Conference Website $2,000

The Conference website is the main information source for delegates in the lead up to the Conference.  Regular updates and extensive program and speaker information will ensure delegates will be visiting regularly – seeing your logo each time.

  • Hyperlinked logo displayed on each page of the website
advertising

Satchel Insert $800

  • Satchel insert to be provided by the sponsor
  • Each delegate will receive a satchel when attending the conference
capture

Trade Display $1000

(Limited number)

  • Use of a tresetle table and two chairs
  • Power
  • Exhibitor registration for one staff
  • Logo, preferred hyperlink and 100 word company profile displayed on the conference website

Additional staff exhibitor registrations can be purchased for AUD$150 each.

Terms and Conditions for Sponsors and Exhibitors

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Bump-in is Sunday afternoon. Bump-out is following afternoon tea on Thursday. 

Deliveries
Late and missing deliveries are the main concern for sponsors and exhibitors during the conference.

Please use the specified delivery labels and confirm with your courier the consignment has actually been made.

When you arrive on site have the courier name, the consignment numbers and the delivery date available.

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 4.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.